Procurement and payments, from request to voucher
Approvals that actually hold. Budgets that say no before the money leaves. Every transaction traceable from requisition to signed voucher.
Free for up to 5 users. Unlimited transactions on every plan.
Why REQAP
Control without the paperwork
Advances and settlements
Advances go out, receipts come back, and settlements reconcile against the budget — so money advanced is never money lost.
Approvals that actually hold
Define levels, roles and thresholds once — every request follows the chain, no side doors. Approvers sign with their stored signature; the audit trail writes itself.
Budgets that say no first
Every request is checked against its budget line before it submits. Committed and utilized amounts update in real time, so the same money can never be promised twice.
Vouchers with signatures built in
From approved request to signed, numbered payment voucher in one step — with withholding tax computed and the full approval chain printed on the document.
Every request, on the record
From submission to signed voucher
Approval chain · PRQ-0482
- RequesterSubmitted
- Level 1 — ReviewDepartment head · approved in 4h
- Level 2 — VerifyFinance · approved in 6h
- Level 3 — AuthorizeDirector · waiting
Budget line · 6100 Programme Supplies
Payment Voucher
PV-2026-0311Everything you need to control spend
One system, the whole lifecycle
Budgets & commitments
Allocations, committed vs utilized, line-level drilldown.
Procurement
Requisition → LPO → GRN, with approval at each stage.
Vendors
A managed vendor list with categories and payment details.
Approval workflows
Multi-level chains with amount thresholds.
Reports
Budget vs actual, requests and payments, audit trail.
Multi-company, multi-currency
Each company keeps its own base currency and chains.
Tax, built in
Withholding tax and tax IDs are part of the request, not a spreadsheet on the side.
Payroll & statutory
Batch payroll and statutory obligations from the same place.
Illustrative — each company runs from one login with its own base currency, budgets and approval chains.
How it works
Request → Approve → Pay
Request
Staff raise payment or procurement requests against a live budget line — the balance is checked before the request even submits.
Approve
Requests climb your approval chain — level by level, with thresholds. Every decision is signed, timestamped and permanent.
Pay
Once approved, the request becomes a signed, numbered payment voucher — with withholding tax computed and the budget updated automatically.
Start free, grow when you do
Five users, one company, and unlimited transactions — free, and free to stay. Move up when you're ready; keep everything you built.